Clear records, board-ready reports, and steady support — so your mission gets the attention it deserves and the books quietly take care of themselves.
Monthly bookkeeping starts at $250/month. $250/month is a starting point; actual pricing varies with your needs, transaction volume, account complexity, and overall scope.
Fund accounting
Donor-restricted contributions, grants, and operating money each stay in their own lane.
Board-ready reports
Clear monthly statements your board can read without a translator.
990 preparation support
Organized, reconciled records your tax professional can work from when 990 time arrives.
A familiar weight
When the Books Take a Back Seat to the Mission
Most nonprofit leaders didn’t get into this work to manage spreadsheets. But the books still need a place to land, and when they slip, everything downstream gets heavier.
01The restricted-funds question — donor-restricted contributions, grants with their own rules, and general operating money living in one undifferentiated balance, making it hard to answer a simple question: can we actually spend this?
02The board reporting scramble — board meetings have dates, and financial statements shouldn’t depend on a late-night scramble the week before. Nonprofit bookkeeping should produce reports you can hand over without apologizing for them.
03The spreadsheet relay — when volunteers and staff pass the books around between themselves, records drift, receipts go missing, and no single person holds the full picture. It works until it doesn’t.
None of this means your organization is failing. It means the books need a steadier rhythm — and that’s fixable.
What is included
What Nonprofit Bookkeeping Includes
Bookkeeping for nonprofits follows the way your funds actually work — by program, by restriction, by reporting deadline. Here’s what that looks like month to month.
01
Fund & restriction tracking
Fund accounting that keeps donor-restricted contributions, grants, and general operating money in their own lanes, so you always know what’s committed and what’s free.
02
Donor & grant record organization
Contribution records, grant documentation, and supporting details organized and findable — ready for audits, reviews, or the board’s questions.
03
Board-ready monthly statements
Clear, accurate financial statements on a steady schedule, formatted so board members can actually read them without a translator.
04
Reconciliations on a rhythm
Accounts reconciled on a consistent schedule, so small discrepancies get caught while they’re still small.
05
Nonprofit QuickBooks setup & cleanup
A nonprofit QuickBooks file built (or cleaned up) around classes, programs, and funds — not a generic chart of accounts borrowed from a for-profit.
06
990 preparation support
Organized, reconciled records your tax professional can work from when 990 preparation time arrives. The preparation and filing itself stays with the appropriate professional — our job is making their job easy.
What you receive
What you receive
For the board
Clear monthly statements on a schedule, ready to hand over without a scramble.
For the 990
Organized, reconciled records your tax professional can trust when 990 preparation time arrives.
For the future
A QuickBooks file built around funds and programs, ready to grow with the organization.
A calm way to start
From First Conversation to Steady Support
01
Tell us what’s happening
Share your programs, your funding sources, and where the records currently stand. No cleanup required before we talk.
02
Review the starting point
We look at the QuickBooks file, the fund structure, and the reporting you owe your board, and map out a sensible first move.
03
Choose the first move
That may be a cleanup project, a monthly bookkeeping rhythm, or simply a focused conversation about fund tracking.
04
Keep the picture current
With the right support in place, your statements arrive on schedule and the board sees clear numbers instead of best guesses.
A few straight answers
A few straight answers
Do you only work with nonprofits in Hanover?+
No. Thank Heavens Bookkeeping is based in Hanover, PA and supports local organizations as well as nonprofits nationwide through remote bookkeeping.
Can you work in our existing QuickBooks file?+
Yes. We review how the file is currently set up — accounts, classes, funds — and determine what needs attention before ongoing work begins.
Do you prepare the Form 990?+
No. Our focus is bookkeeping: accurate, reconciled records and clear statements. 990 preparation and filing stay with your tax professional — we make sure they receive records they can trust.
How do you handle restricted funds?+
Through fund accounting. Donor-restricted contributions and grants are tracked separately from general operating money, so you can see at a glance what’s committed and what’s available.
A calmer next step
Ready for Books Your Board Can Trust?
Tell us where things stand. We’ll help you find the most useful place to begin, with no pressure to commit before the scope is clear.
